Privacy Policy

This Privacy Notice applies to information we (Hornsey Foodbank) collect about individuals who interact with our organisation. It explains what personal information we collect and how we use it.

If you have any comments or questions about this notice, feel free to contact us at wearehornsey@gmail.com

 

1. Personal data that we process

 

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Based on the information you're working with, here's how you could format it in a more visually appealing, non-table layout using headings and bullet points for clarity:

Enquiring About Our Organisation and Its Work

  • Data Collected: Name, email, message

  • Basis: Legitimate interests – It is necessary for us to read and store your message so that we can respond in the way that you would expect.

Making a Donation

  • Data Collected: Name, email, address, payment information

  • Basis: Legitimate interests – This information is necessary for us to fulfill your intention of donating money and your expectation of receiving a confirmation message.

Volunteering With Us

  • Data Collected: Name, address, phone number, email address, next of kin, and references

  • Basis: Legitimate interest – Our safeguarding policies require that we recruit safely.

Being a Client

  • Data Collected: Name, first part of your address, full postcode, household size, approximate age of children, pensioner in household, household with someone with a disability, type of hardship (benefit or referral)

  • Basis: Legitimate interest – We can provide a voluntary service that meets the needs of our clients (e.g., the amount of food), summarise guest information for fundraising and reporting, and demonstrate that we are serving those in need.

2. How we use your data

 

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

 

For example, we may use your personal information to:

●     reply to enquiries you send us

●     handle donations that you made

●     summarise guest information for grant applications I

 

3. How we store your personal information

Your records will be stored in a secure and protected place with Google in the ‘cloud’. This electronic data can only be accessed by members of the Hornsey Foodbank registration/data/reporting team for guest information, the finance team for donations and the volunteer management team for volunteers.

Others will only see the summary information, to show for example how many people come to the Food Bank.

4. When we will share your data

 

We will only pass your data to third parties in the following circumstances :

●     you have provided your explicit consent for us to past to a named third party

●     we are required by law to share your data

 

In addition, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation (GDPR).

 

5. How long we keep your data

 

We take the principles of data minimisation and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data once it is no longer required. 

 

6. Right you have over your data

 

You have a range of rights over your data which include the following:

 

●     You have the right of access to your information

●     You have the right to ask for rectification and/or deletion of your information .

●     You have a right to lodge a complaint with the  Information Commissioner it you feel your rights have been infringed.

 

A full summary of your legal rights over your data can be found on the Information Commissioner's website here: https://ico.org.uk/

 

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us, using the email address above.

 

Sometimes we have to keep data for safeguarding reasons or to keep our financial records in order (for example, if you have Gift Aided a donation to us we need to keep your information for 7 years).

 

However, where possible we will always allow the maximum access to your rights while continuing to deliver as many services to you as possible.

 

8. Modifications

 

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected.